AO4 Executive Support Officer
| Salary: |
$52.25 - $57.30 per hour + Super (Agency Contractor) |
- AO4 Executive Support Officer
- $52.25 per hour + Super (Agency Contractor)
- 6-month contract (possible extension)
- Great team environment
- Hybrid work options
- Brisbane CBD
About the role:
The Executive Support Officer provides high quality, confidential, executive administrative and secretariat support. The role will assist the department to achieve its vision through a performance driven and customer focused culture that delivers results.
Selection Criteria:
- Must have experience working in a Government Department,
- Must have experience working in a similar role.
- Experience with MS Outlook, One Note and MS Teams, highly regarded.
Key Responsibilities:
- Provide confidential executive administrative and business support, including maintaining effective time management practices through coordinating diary appointments and preventing unnecessary interruptions, organising meetings and other events that may require preparation of agendas, set up of technical equipment and recording of minutes.
- Assist with identifying, developing and implementing executive support procedures and systems to accommodate the demanding environment
Manage the prioritisation and processing of emails to the manager and support the - Principal Executive Officer with managing the office’s shared mailbox.
- Coordinate and the flow of correspondence and signing in and out of the office
- Identify emerging issues and trends within the community and/or the department and escalate concerns to the Principal Executive Officer or Manager Business Services as appropriate.
- Consult and negotiate with executive management and senior officers from other agencies, private or community organisations to resolve any matters while maintaining effective working relationships.
- Organise travel arrangements including the planning of itineraries, travel bookings, accommodation and preparation of expense claims.
- As a member of the team, undertake tasks allocated by the Manager Business Services in a constantly changing work environment to support innovation and efficient delivery.
